Certificate Branch

WORK PROFILE HINDI VERSION

WORK PROFILE

FUNCTIONS :

1. To issue Duplicate Certificate/Result Card in the cases where original certificate/card is lost/ destroy/stolen of the candidates.

2. To issue Migration certificate in the case where candidates wish to migrate to other Board/Universities for seeking education.

3. Rectification of errors in the Board’s certificates such as Candidate’s Name, Father’s Name, Mother’s Name, Date of Birth change and change in the name /addition of surname.

4. Change of Father’s Name and Mother's Name because of legal adoption.

CONTACT :

               Joint Secretary/Deputy Secretary   01664- 244171-244176                             (Ext. -144)
               Assistant Secretary                    01664- 254303

                                                                                  01664-244171-244176/254174   (Ext. -116)
               Superintendents                           01664- 244171-244176                              (Ext. 109,128,129)

PROCEDURE :

All type of Re-issue Certificate/Migration Certificate, apply online on Antyodaya Saral Portal and requisite fee submitted online. Family Identity Number/detail is also compulsory for online submission of application. Prescribed application form can be downloaded from the Board website.

(A) DUPLICATE CERTIFICATE

(I) FIRST DUPLICATE COPY

Apply on prescribed application form along with requisite fee.

Paste one passport size photograph on the prescribed form

Get the application form & photograph attested by the head of the institution in the case of regular school candidate through which the candidate had appeared in the examination and in the case of private candidate who had ever studied in any recognized/Govt. School from the head of school through which the applicant applied for the examination of which the Re-issue Certificate is applied for giving old roll number, year and session in the application form.

Such private candidates who had never studied in any recognized /Govt. school may get their form & Photo attested by any gazetted officer of the Education Department Haryana or ‘A” class officers of the Board or member of the Board.

Normally Re-issue Certificate is issued by post. However, in the cases of extreme emergency Re-issue Certificate can be issued by hand on submitting of two personal photo ID by candidate or dispatched within two days submitting application.

None on behalf of candidate can apply or receive the Re-issue Certificate.

(II) SECOND COPY OF Re-issue CERTIFICATE

In addition to the requirements for getting first copy, a self-declaration form should be submitted to the effect that 1st copy of duplicate certificate has been lost/destroyed or stolen.

(III) THIRD COPY OF Re-issue  CERTIFICATE

In addition to the requirements for getting second copy of the FIR to be submitted along with the application form to the effect that Second copy of the duplicate certificate has been stolen/destroyed.

(IV) Forth COPY OF re-issue CERTIFICATE

Usually no Reissue Certificate is issued after the issuance of third Reissue Certificate but in some special circumstances if the Chairman decides that the case is genuine and true, in that case the applicant will have to complete all the formalities meant for taking third Reissue Certificate and after the standing order of the Chairman he will be issued the fourth copy of Reissue Certificate.

(B) MIGRATION CERTIFICATE

Apply on the prescribed application form giving information about the Board/University where the student wishes to migrate, along with requisite fee of Rs. 300/- in case the original migration certificate is lost, apply on the prescribed application form along with requisite fee.

(C) RECTIFICATION OF ERRORS IN THE BOARD CERTIFICATES

1. CORRECTION IN NAME/FATHER’S NAME/MOTHER’S NAME:

1)        For the correction in the name of student/ father/ mother, the student is required to apply to the secretary, Board of School Education Haryana through the head of the school concerned in the prescribed format.

2)        The students having passed the examination from this Board as a private student must apply to the Secretary, Board of School Education Haryana through the head of the school last attended in the prescribe format.

3)        The students having passed the examination from the Board as a candidate of open schooling is required to apply in the prescribe format and the application must be attested by the head of recognized institution/Govt. School.

4)        The prescribed fee will be payable as per the structure designed for all purposes. The fee is non-refundable in any case.

5)        The original certificate by any other recognized boards OR school leaving certificate (SLC) countersigned by the District Education Officer/ relevant authority shall be acceptable to the Board.

6)        The original certificate from the boards/ universities situated in foreign countries and recognized by the Government of India will also be acceptable.

7)        The applicant unable to produce the original certificates, in which correction is required, must submit duplicate certificate an affidavit attested by the first class magistrate to this effect.

8)        Where the name of mother is not available in the school record, the birth/death certificate of mother/ration card / voters ID will be acceptable as a proof, for the students belonging to the persons employed in armed forces, any record of the concerned office/head office will be acceptable as a proof, provided that it is attested by the first class magistrate.

9)        If the applicant fails to submit the necessary documents within one year of submitting the application, the same will be filed, and if he/she wishes his application to be considered again after the said period, he will have to submit the prescribed fee.

10)     The application for correction in Candidate Name/Mother Name/Father Name/Date of Birth duly forwarded by the Head of School on the  basis of School Record & Public Documents (Date of Birth Certificate etc.) shall be entertained by the Board of School Education Haryana (BSEH) Only WITHIN SIX YEARS after the date of issue of the certificate. Candidate must submit an affidavit attested by the First Magistrate to this effect. In case where correction is to be done on basis of Public documents, candidate must submit copy of Public Notice and publication in official Gazette. No corrections whatsoever shall be entertained if application submitted after the said of six year. In cases where supporting school record or Public document are not available, application Nam/ Date of Birth will be entertained provided the correction have been admitted by the Court of Law. Note-Following caption will be mentioned on the certificate- Disclaimer Correction Allowed in Candidate Name/MotherName/ Father Name /Date of   Birth from_____________To_______________on dated ____as per school record/Public Documents_______(BSEH cannot be held responsible for the genuineness by the incumbent in support of the request to record correction in the original  BSEH  certificate.) Correction Allowed in Candidate Name/Mother Name /father Name/Date of Birth from ________To _____on dated as per Court Order No- ____ Dated ____ If a candidate has passed Middle/Secondary/Sr.Secondary Examination from BSEH Or Any other Equivalent Board, on that basis correction can be done in Secondary, Sr.Secondary, D.EL,Ed., H.T.E.T. Certificate. No time limit is applicable.   

11)     Where the pronunciation of the name does not change after the correction and the same is spelled in two separate words, no formal process is required. In such a case, merely the recommendations from the concerned school along with requisite fee will be adequate.

12)     Where the photo and signature in admit card are lucidly visible, the board will not entertain any application for change in the photo and signature.

13)     For the consistency in the rules, the application for the correction in the certificate will be entertained by the concerned examination branch within three years after the date of the issue of the same. After three years, the application will e entertained by the certificate branch for next three years, provided that the relevant school record is not tempered/overwritten/manipulated.

Note : a) The Board will issue the fresh certificate after the appropriate correction cancelling the old one as per rules and regulations.

           b)  An applicant will have to pay an amount of Rs. 800/- as fee for Duplicate Certificate other than Rs. 300/- per correction for every exam. There will be no need of application for Duplicate Certificate separately. Maximum correction fee for one certificate will be Rs.1400/-. If an Applicant wants to take Duplicate Certificate by hand after correction, he/she will have to pay Rs. 300/- for each certificate.

           c)  If the error occurs in the process of the Board, the concerned branch will rectify the same of cost within three months after the issue of the certificate. However, the correction will be done after three months, but not later than three years, by that branch after charging the appropriate fee.

          d)  The fee is non-refundable in any case.

14)     For the addition of surname in candidate name in the issued certificate, the male application must produce Resident Certificate/Caste Certificate issued by first class magistrate for the    correction. In addition to that an affidavit submitted by applicant counter signed by first class  magistrate should be submitted referring his Surname.

(A)  The female applicant must submit certified copy of Affidavit issue by the first class magistrate referring her Surname. In addition to that she has to submit her father’s Resident Certificate Issued by First Class Magistrate which refers Surname Married woman should  submit her husband’s Resident Certificate/Caste Certificate issued by First Class Magistrate in which Husband’s name bears Surname.

(b)   If any certificate issued by the Board Surname already exists with father’s name then that Surname already exists with father’s name then that Surname will be added to applicant’s name.

(c)  Application for correction in Surname must be forwarded from the Head of the last attended institute.

(d)  If Caste/Resident Certificate is not available then Gazette Notification issued by Haryana Govt. will be accepted. 

15) The name of the Candidate’s Mother/father ADDRESS-FORM (like Mr./Mrs. Etc.) with fee as per rules without any it was also decided to remove the time limit.

(16) It is clear from the observation of the Transgender Rights Protection Act and Rules/Regulations that the Certificate of Identity issued by the District Magistrate for Identification Should be made available according to FORM 3. 4 and Identity Card FORM 5, 6. However, this document gives the right to change the name, photo, signature and gender of the applicant. The Transgender Persons Protection of Rights Act-2019 and Rules-2020. Apart from this, in the case of gender change also it has been decided to amend/change the details of the applicant accordingly.

For Correction in Date of Birth(DOB) & Aadhar Card.

Candidate can apply for the correction in Date of Birth via offline form. Visit board official website https://bseh.org.in/home/ > Download Forms-> Print Date of Birth correction Form'. 

Middle/Secondary/Sr.Secondary certificate- The application for correction in Date of Birth & Aadhar Card duly forwarded by the Head of School on the basis of School record & public documents (Date of Birth Certificate etc.) shall be entertained by the Board of School Education Haryana (BSEH) ONLY WITHIN SIX YEARS from the date of issue of the certificate. Candidate must submit an affidavit attested by the First Class Magistrate to this effect. In cases where correction is to be done on basis of public documents, candidate must submit copy of public notice. No correction whatsoever shall be entertained if application submitted after the said periods of SIX YEARS.

In case where supporting school record or public documents are not available, application regarding correction in Date of Birth and aadhar Card will be entertained provided the correction have been admitted by the Court of Law.

Haryana Teacher Eligibility Test (HTET) Certificate and D.Ed/D.El.Ed. Certificate- The application for Correction in Date of Birth (HTET& D.Ed.)  shall be entertained on the basis of Secondary Certificate only & Correction in Aadhar Number (D.El.Ed) shall be entertained on basis of Aadhar Card only by the BSEH. In both the examinations only modification of particulars will be allowed, change in particulars will not be acceptable under any circumstances. No correction will be done in Aadhaar card after the examination in Haryana Teacher Eligibility Test. Other rules will be according to the Academic system.

Before filling correction form Candidate must go through other/detailed rules given overleaf in form carefully. Application will have to submit Original Certificate(s) , documents and attested photo copy along with the application form.

For Father/Mother name change on basis of Adoption Deed (Godnama) .

The following documents are required for change in the name of father/ mother on the basis of Adoption Deed (Godnama):-

·        Original adoption deed and attested photocopy,

·        Two Affidavits of the Adoptive Parents attested by First Class Magistrate,

·        Two Affidavits of the natural Parents attested by First Class Magistrate.

·        Two affidavits of witness attested by First Class Magistrate.

·        Application will have to submit Original Certificate(s), documents and attested photo copy along with the application.

FEE STRUCTURE- For a correction in certificate, Certificate fee Rs. 800/- + 300/- per correction (Total Rs. 1100/-) or maximum of Rs. 1400/- will be charged per certificate as fee for more than one correction. An additional fee of Rs 300 will be payable for obtaining/receiving certificate by hand. 

FEES STRUCTURE :-